Wagepoint Annual Payroll Calendar for the United States

Wagepoint U.S. Small Business Payroll Calendar 

2019 Payroll Calendar [PDF]
2019 Payroll Calendar Dates 

2018 Payroll Calendar [PDF] 
Essential U.S. Payroll Articles [Most Read]
Canadian Payroll Calendar

Keeping up with payroll and holidays can be a challenge, which is why we put together the Wagepoint Payroll Calendar...

It gives you a year-long overview of key small business payroll deadlines — so you can focus on running your business without worrying about missing important dates.

2019 U.S. Payroll Calendar

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2019 Payroll Calendar Dates [List Format]

January

Jan. 1 — New Year’s Day

Jan. 2 — New Year’s Day Holiday — All banks closed*

Jan. 2, 9, 16, 23 & 30 — Semi-Weekly Payroll Taxes for Payrolls Issued Wed. - Fri. (Due one week after the payroll is issued)

Jan. 4, 11, 18 & 25 — Semi-Weekly Payroll Taxes for Payrolls Issued Sat. – Tues. (Due one week after the payroll is issued)

Jan. 10 — Tipped Income Reports Due

Jan. 21 — MLK Day — All banks closed*

Jan. 15 — Monthly Reporter Payroll Tax Deposits Due

Jan. 31 — Payment Deadline:

Annual Reporter Payroll Tax Deposit Due 

4th Quarter Estimated Business Tax Payments (Self-Employed or applicable small business)

Filing Deadline:

Form W-2s with Form W-3s — (File with the SSA and provide copies to employees)**

Form 940 — Federal Unemployment Tax (FUTA)

Form 941 Employer’s QUARTERLY Federal Tax Return

Form 944 — (If notified by the IRS to do so)

Form 945 — Non-Payroll Withholding

Copy A of Paper Form 1099 (Miscellaneous Income) with Form 1096 — with Entries for Box 7 (Payments to Contract Workers)

February

Feb. 2 — Groundhog Day

Feb. 1, 8, 15 & 22 — Semi-Weekly Payroll Taxes for Payrolls Issued Sat. – Tues. (Due one week after the payroll is issued)

Feb. 6, 13, 20 & 27 — Semi-Weekly Payroll Taxes for Payroll Issued Wed. - Fri. (Due one week after the payroll is issued)

Feb. 11 — Tipped Income Reports Due

Feb. 14 — Valentine’s Day

Feb. 15 — Monthly Reporter Payroll Tax Deposits Due

Feb. 18 — President’s Day — All banks closed*

Feb. 28 — Manual Filing Deadline:

Copy A of Paper Form 1099 (Miscellaneous Income) with Form 1096 — With NO Entries for Box 7 (No Payments to Contract Workers)

Paper Form 8027 (Employer’s Report of Tipped Income)

Paper W-2s (AZ, AK, KS, ME, MA, MI, MN, MO, MT, NJ, NM, WV)

Paper and Electronic W-2s (OK)**

March

March 1, 8, 15, 22 & 29 — Semi-Weekly Payroll Taxes for Payrolls Issued Sat. - Tues. (Due one week after the payroll is issued)

March 5 — Mardi Gras

March 6, 13, 20 & 27 — Semi-Weekly Payroll Taxes for Payrolls Issued Wed. - Fri. (Due one week after the payroll is issued)

March 10 — Daylight Savings Time Begins

March 11 — Tipped Income Reports Due

March 15 — Payment Deadline:

Monthly Payroll Tax Deposits

Quarterly Business Tax Payments (Self-Employed or Applicable Small Business)

Tax Filing Deadline:

C, S-corps and partnerships

March 17 — St. Patrick’s Day

March 20 — First Day of Spring

April

April 2 — Electronic Filing Deadline:

Forms 1099 and 8027

State W-2s and 1099s (AZ, AK, KS, ME, MA, MI, MN, MO, MT, NJ, NM, WV)**

April 3, 10, 17 & 24 — Semi-Weekly Payroll Taxes for Payrolls Issued Wed. - Fri. (Due one week after the payroll is issued)

April 5, 12, 19 & 26 — Semi-Weekly Payroll Taxes for Payrolls Issued Sat. - Tues. (Due one week after the payroll is issued)

April 10 — Tipped Income Reports Due

April 15 — Monthly Reporter Payroll Tax Deposits Due

April 15 — Filing Deadline:

Federal income tax (individuals and sole proprietors)

Final day to make estimated tax payments for 2017 (C-corps)

Last day to contribute to retirement and health savings accounts.

April 16 — Emancipation Day (Washington DC only) — Some banks closed*

April 19 — Good Friday

April 21 — Easter

April 22 — Earth Day

April 30 — Quarterly Filing Deadline:

Form 941 Employer’s QUARTERLY Federal Tax Return

 

May

May 1, 8, 15, 22 & 29 — Semi-Weekly Payroll Taxes for Payrolls Issued Wed. - Fri. (Due one week after the payroll is issued)

May 3, 10, 17, 24 & 31 — Semi-Weekly Payroll Taxes for Payrolls Issued Sat. - Tues. (Due one week after the payroll is issued)

May 5 — Cinco de Mayo; First Day of Ramadan

May 10 — Tipped Income Reports Due

May 12 — Mother’s Day

May 15 — Monthly Reporter Payroll Tax Deposits Due

May 27 — Memorial Day — All banks closed*

June

June 7, 14, 21 & 28 — Semi-Weekly Payroll Taxes for Payrolls Issued Sat. - Tues. (Due one week after the payroll is issued)

June 4 — Last Day of Ramadan

June 5, 12, 19 & 26 — Semi-Weekly Payroll Taxes for Payrolls Issued Wed. - Fri. (Due one week after the payroll is issued)

June 10 — Tipped Income Reports Due

June 16 — Father’s Day

June 17 — Payment Deadline:

Monthly Reporter Payroll Tax Deposits Due

Quarterly Business Tax Payments

June 21 — First Day of Summer

July

July 4 — Independence Day — All banks closed*

July 3, 10, 17, 24 & 31 — Semi-Weekly Payroll Taxes for Payrolls Issued Wed. - Fri. (Due one week after the payroll is issued)

July 5, 12, 19 & 26 — Semi-Weekly Payroll Taxes for Payrolls Issued Sat. - Tues. (Due one week after the payroll is issued)

July 10 — Tipped Income Reports Due

July 15 — Monthly Reporter Payroll Tax Deposits Due

July 31 — Quarterly Filing Deadline:

Form 941 Employer’s QUARTERLY Federal Tax Return

August

Aug. 7, 14, 21 & 28 — Semi-Weekly Payroll Taxes for Payrolls Issued Wed. - Fri. (Due one week after the payroll is issued)

Aug. 2, 9, 16, 23 & 30 — Semi-Weekly Payroll Taxes for Payrolls Issued Sat. - Tues. (Due one week after the payroll is issued)

Aug. 12 — Tipped Income Reports Due

Aug. 15 — Monthly Reporter Payroll Tax Deposits Due

September

Sept. 2 — Labor Day — All banks closed*

Sept. 2-6 — National Payroll Week #NationalPayrollWeek

Sept. 4, 11, 18 & 25 — Semi-Weekly Payroll Taxes for Payrolls Issued Wed. - Fri.       (Due one week after the payroll is issued)

Sept. 6, 13, 20 & 27 — Semi-Weekly Payroll Taxes for Payrolls Issued Sat. - Tues. (Due one week after the payroll is issued)

Sept. 10 — Tipped Income Reports Due

Sept. 16 — Payment Deadline:

Monthly Payroll Tax Deposits Due

Quarterly Business Tax Payments (Self-Employed or Applicable Small Business)

Sept. 23 — First Day of Fall

October

Oct. 2, 9, 16, 23 & 30 — Semi-Weekly Payroll Taxes for Payrolls Issued Wed. - Fri. (Due one week after the payroll is issued)

Oct. 4, 11, 18 & 25 — Semi-Weekly Payroll Taxes for Payrolls Issued Sat. - Tues.      (Due one week after the payroll is issued)

Oct. 10 — Tipped Income Reports Due

Oct. 14 — Columbus Day — All banks closed*

Oct. 15 — Payment Deadline:

Monthly Reporter Payroll Tax Deposits Due

Individuals and sole proprietors that filed an extension in April.

Filing Deadline:

C-corp using electronic Form 1120

Oct. 27 — Diwali

Oct. 31 — Halloween; Quarterly Filing Deadline:

Form 941 Employer’s QUARTERLY Federal Tax Return

November

Nov. 1, 8, 15, 22 & 29 — Semi-Weekly Payroll Taxes for Payrolls Issued Sat. - Tues. (Due one week after the payroll is issued)

Nov. 3 — Daylight Savings Time Ends

Nov. 6, 13, 20 & 27 — Semi-Weekly Payroll Taxes for Payroll Issued Wed. - Fri. (Due one week after the payroll is issued)

Nov. 11 — Veterans Day

Nov. 12 — Tipped Income Reports Due

Nov. 15 — Monthly Report Payroll Tax Deposits Due

Nov. 28 — Thanksgiving — All banks closed*

December

Dec. 4, 11, 18 & 26 — Semi-Weekly Payroll Taxes or Payrolls Issued Wed. - Fri. (Due one week after the payroll is issued)

Dec. 6, 13, 20 & 27 — Semi-Weekly Payroll Taxes for Payrolls Issued Sat. - Tues. (Due one week after the payroll is issued)

Dec. 10 — Tipped Income Reports Due

Dec. 16 — Payment Deadline:

Monthly Payroll Tax Deposits

Quarterly Business Tax Payments (Self-Employed or Applicable Small Business)

Dec. 21 — First Day of Winter

Dec. 22 — First Day of Hanukkah

Dec. 25 — Christmas — All banks closed*

Dec. 30 — Last Day of Hanukkah

Dec. 31 — New Year’s Eve

 

Helpful Information on Key Payroll Topics 

In order to help you throughout the year, here's a list of some of our most popular US payroll topics:

Payroll Tax Map

General Topics

E-Books and Guides

Year-End Best Practices

For more payroll articles and a wealth of small business resources, see the Wagepoint Blog. To learn more about submitting a guest post, click here

Enjoy the calendar! If you have any questions or suggestions, please let us know in the comments below. Your comments can help us make this tool even better. 

*For holidays and bank closures, allow at least one extra business day for direct deposit. Federal employment and unemployment tax deposits must be made on a business day, Monday to Friday. If a deposit is required on a Saturday, Sunday or legal holiday, you must make your deposit by the close of the following business day. 

**Certain states follow the federal W-2 deadlines while others have different schedules. If you are handling your end-of-year manually, you will need to verify the dates for the states in which you operate/pay employees through the appropriate state websites. You should also verify that you have used the correct rate tables for your state W-2s and 1099s. 

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