Wagepoint Annual Payroll Calendar for the United States

Wagepoint U.S. Small Business Payroll Calendar 

2018 Payroll Calendar [PDF] (Now available)
2018 Payroll Calendar Dates 
Essential U.S. Payroll Articles [Most Read]
Canadian Payroll Calendar

Traditionally payroll calendars have been rather drab and slightly uninspiring in terms of functionality and visual appeal. Enter the Wagepoint Payroll Calendar that helps give you a year-long overview of key small business payroll deadlines — without lulling you into a coma. 

2018 U.S. Payroll Calendar

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2018 Payroll Calendar Dates [List Format]

January

Jan. 1 — New Year’s Day
Jan. 2 — New Year’s Day Holiday — All banks closed*
Jan. 3, 10, 17, 24 & 31 — Semi-Weekly Payroll Taxes for Payrolls Issued Wed. – Fri.
(Due one week after the payroll is issued)
Jan. 5, 12, 19 & 26 — Semi-Weekly Payroll Taxes for Payrolls Issued Sat. – Tues.
(Due one week after the payroll is issued)
Jan. 10 — Tipped Income Reports Due
Jan. 15 — MLK Day — All banks closed*
Jan. 16 — Monthly Reporter Payroll Tax Deposits Due (Due to MLK holiday)
Jan. 31 — Payment Deadline: Annual Reporter Payroll Tax Deposit Due | 4th Quarter Estimated Business Tax Payments (Self-Employed or applicable small business) Filing Deadline: Form W-2s with Form W-3s — (File with the SSA and provide copies to employees)**| Form 940 — Federal Unemployment Tax (FUTA) | Form 941 Employer’s QUARTERLY Federal Tax Return | Form 944 — (If notified by the IRS to do so) |Form 945 — Non-Payroll Withholding | Copy A of Paper Form 1099 (Miscellaneous Income) with Form 1096 — with Entries for Box 7 (Payments to Contract Workers)

February

Feb. 2 — Groundhog Day
Feb. 2, 9, 16 & 23 — Semi-Weekly Payroll Taxes for Payrolls Issued Sat. – Tues.
(Due one week after the payroll is issued)
Feb. 7, 14, 21 & 28 — Semi-Weekly Payroll Taxes for Payrolls Issued Wed. – Fri.
(Due one week after the payroll is issued)
Feb. 12 — Tipped Income Reports Due
Feb. 13 — Mardi Gras
Feb. 14 — Valentine’s Day
Feb. 15 — Monthly Reporter Payroll Tax Deposits Due
Feb. 19 — Presidents Day — All banks closed*
Feb. 28 — Manual Filing Deadline: Copy A of Paper Form 1099 (Miscellaneous Income) with Form 1096 — With NO Entries for Box 7 (No Payments to Contract Workers) | Paper Form 8027 (Employer’s Report of Tipped Income)| Paper W-2s (AZ, AK, KS, ME, MA, MI, MN, MO, MT, NJ, NM, WV)| Paper and Electronic W-2s (OK)**

March

March 2, 9, 16, 23 & 30 — Semi-Weekly Payroll Taxes for Payrolls Issued Sat. – Tues.
(Due one week after the payroll is issued)
March 7, 14, 21 & 28 — Semi-Weekly Payroll Taxes for Payrolls Issued Wed. – Fri.
(Due one week after the payroll is issued)
March 11 — Daylight Saving Time Begins
March 12 — Tipped Income Reports Due
March 15 — Payment Deadline: Monthly Payroll Tax Deposits| Quarterly Business Tax Payments (Self-Employed or Applicable Small Business) Tax Filing Deadline: C, S-corps and partnerships
March 17 — St. Patrick’s Day
March 20 — First Day of Spring
March 30 — Good Friday

April

April 1 — Easter
April 2 — Electronic Filing Deadline: Forms 1099 and 8027 |State W-2s and 1099s (AZ, AK, KS, ME, MA, MI, MN, MO, MT, NJ, NM, WV)**
April 4, 11, 18 & 25 — Semi-Weekly Payroll Taxes for Payrolls Issued Wed. – Fri.
(Due one week after the payroll is issued)
April 6, 13, 20 & 27 — Semi-Weekly Payroll Taxes for Payrolls Issued Sat. – Tues. (Due one week after the payroll is issued)
April 10 — Tipped Income Reports Due
April 16 — Emancipation Day (Washington DC only) — Some banks closed*| Monthly Reporter Payroll Tax Deposits Due
April 16 — Filing Deadline: Federal income tax (individuals and sole proprietors)| Final day to make estimated tax payments for 2017 (C-corps) | Last day to contribute to retirement and health savings accounts.
April 17 — Monthly Reporter Payroll Tax Deposits Due for Washington DC (Due to April 16 holiday)
April 22 — Earth Day
April 30 — Quarterly Filing Deadline: Form 941 Employer’s QUARTERLY Federal Tax Return
April 30 to May 5 — National Small Business Week #SmallBusinessWeek

May

May 2, 9, 16, 23 & 30 — Semi-Weekly Payroll Taxes for Payrolls Issued Wed. – Fri.
(Due one week after the payroll is issued)
May 4, 11, 18 & 25 — Semi-Weekly Payroll Taxes for Payrolls Issued Sat. – Tues.
(Due one week after the payroll is issued)
May 5 — Cinco de Mayo
May 10 — Tipped Income Reports Due
May 13 — Mother’s Day
May 15 — First Day of Ramadan | Monthly Reporter Payroll Tax Deposits Due
May 28 — Memorial Day — All banks closed*

June

June 1, 8, 15, 22 & 29 — Semi-Weekly Payroll Taxes for Payrolls Issued Sat. – Tues.
(Due one week after the payroll is issued)
June 6, 13, 20 & 27 — Semi-Weekly Payroll Taxes for Payrolls Issued Wed. – Fri.
(Due one week after the payroll is issued)
June 11 — Tipped Income Reports Due
June 15 — Payment Deadline: Monthly Reporter Payroll Tax Deposits | Quarterly Business Tax Payments
June 17 — Father’s Day
June 21 — First Day of Summer
June 14 — Last Day of Ramadan

July

July 4 — Independence Day — All banks closed*
July 5, 11, 18, & 25 — Semi-Weekly Payroll Taxes for Payrolls Issued Wed. – Fri.
(Due one week after the payroll is issued)
July 6, 13, 20 & 27 — Semi-Weekly Payroll Taxes for Payrolls Issued Sat. – Tues.
(Due one week after the payroll is issued)
July 10 — Tipped Income Reports Due
July 16 — Monthly Reporter Payroll Tax Deposits Due
July 31 — Quarterly Filing Deadline: Form 941 Employer’s QUARTERLY Federal Tax Return

August

Aug. 1, 8, 15, 22 & 29 — Semi-Weekly Payroll Taxes for Payrolls Issued Wed. – Fri.
(Due one week after the payroll is issued)
Aug. 3, 10, 17, 24 & 31 — Semi-Weekly Payroll Taxes for Payrolls Issued Sat. – Tues.
(Due one week after the payroll is issued)
Aug. 10 — Tipped Income Reports Due
Aug. 15 — Monthly Reporter Payroll Tax Deposits Due

September

Sept. 3 — Labor Day — All banks closed*
Sept. 4 - 7 — National Payroll Week #NationalPayrollWeek
Sept. 5, 12, 19 26 — Semi-Weekly Payroll Taxes for Payrolls Issued Wed. – Fri.
(Due one week after the payroll is issued)
Sept. 7, 14, 21 & 28 — Semi-Weekly Payroll Taxes for Payrolls Issued Sat. – Tues.
(Due one week after the payroll is issued) 
Sept. 10 — Tipped Income Reports Due
Sept. 17 — Payment Deadline: Monthly Payroll Tax Deposits| Quarterly Business Tax Payments (Self-Employed or Applicable Small Business)
Sept. 22 — First Day of Fall

October

Oct. 3, 10, 17, 24 & 31 — Semi-Weekly Payroll Taxes for Payrolls Issued Wed. – Fri.
(Due one week after the payroll is issued)
Oct. 5, 12, 19 & 26 — Semi-Weekly Payroll Taxes for Payrolls Issued Sat. – Tues. (Due one week after the payroll is issued)
Oct. 8 — Columbus Day — All banks closed*
Oct. 10 — Tipped Income Reports Due
Oct. 15 — Payment Deadline: Monthly Reporter Payroll Tax Deposits Due | Individuals and sole proprietors that filed an extension in April. | Filing Deadline: C-corp using electronic Form 1120
Oct. 31 — Halloween | Quarterly Filing Deadline: Form 941 Employer’s QUARTERLY Federal Tax Return

November

Nov. 2, 9, 16, 23 & 30 — Semi-Weekly Payroll Taxes for Payrolls Issued Sat. – Tues.
(Due one week after the payroll is issued)
Nov.  4 — Daylight Saving Time Ends
Nov. 7, 14, 21 & 28 — Semi-Weekly Payroll Taxes for Payrolls Issued Wed. – Fri.
(Due one week after the payroll is issued)
Nov. 7 — Diwali
Nov. 11 — Veterans Day
Nov. 12 — Veterans Day Observed — All banks closed*
Nov. 13 — Tipped Income Reports Due
Nov. 15 — Monthly Reporter Payroll Tax Deposits Due
Nov. 22 — Thanksgiving — All banks closed*

December

Dec. 2  — First Day of Hanukkah
Dec. 5, 12, 19 & 26 — Semi-Weekly Payroll Taxes for Payrolls Issued Wed. – Fri.
(Due one week after the payroll is issued)
Dec. 7, 14, 21 & 28 — Semi-Weekly Payroll Taxes for Payrolls Issued Sat. – Tues.
(Due one week after the payroll is issued)
Dec. 10 — Last Day of Hanukkah | Tipped Income Reports Due
Dec. 17 — Payment Deadline: Monthly Payroll Tax Deposits| Quarterly Business Tax Payments (Self-Employed or Applicable Small Business)
Dec. 21 — First Day of Winter
Dec. 25 — Christmas — All banks closed*
Dec. 31 — New Year’s Eve 

Helpful Information on Key Payroll Topics 

In order to help you throughout the year, here's a list of some of our most popular US payroll topics:

Payroll Tax Map

General Topics

E-Books and Guides

Year-End Best Practices

For more payroll articles and a wealth of small business resources, see the Wagepoint Blog. To learn more about submitting a guest post, click here

Enjoy the calendar! If you have any questions or suggestions, please let us know in the comments below. Your comments can help us make this tool even better. 

*For holidays and bank closures, allow at least one extra business day for direct deposit. Federal employment and unemployment tax deposits must be made on a business day, Monday to Friday. If a deposit is required on a Saturday, Sunday or legal holiday, you must make your deposit by the close of the following business day. 

**Certain states follow the federal W-2 deadlines while others have different schedules. If you are handling your end-of-year manually, you will need to verify the dates for the states in which you operate/pay employees through the appropriate state websites. You should also verify that you have used the correct rate tables for your state W-2s and 1099s. 

About the Author

Michelle Mire

Blogmaster, content creator and inbound marketing guru at Wagepoint, Michelle enjoys simplifying complex payroll topics and generating articles with actionable advice for small businesses and startups. When not at the keyboard, she enjoys chocolate, running and quality television (not always in that order).

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