How to Avoid Breaking Employee Break Laws

June 8, 2016 Michelle Mire

 

All work and no play makes for… a zombie workforce. It’s pretty much common sense that everyone needs breaks. But what are employee break laws and how can you avoid getting into trouble?

The Definitions of Rest and Meal Breaks

The U.S. Department of Labor (DOL) provides the following definitions (They also like to call them meal or rest periods, but that’s just weird.):

  • Rest breaks — 5-20 minutes long and considered paid work time. They are counted as hours worked but do not count toward waiting or on-call time.
  • Meal breaks — 30 minutes or longer and not considered paid work time. They also do not include coffee or snack breaks.
    • The catch with meal breaks — If an employee is not “complexly relieved from duty” and is required to perform any duties while eating, then they must be paid.
    • Strange but true — According to the DOL, “It is not necessary that employees be permitted to go offsite if they are otherwise completely freed from duties during the meal period.”

The definitions of these terms and other forms of compensated and uncompensated time can be found on Fact Sheet #22: Hours Worked Under the Fair Labor Standards Act (FLSA).

What About Bathroom Breaks?

Bathroom breaks are required by the Occupational Safety & Health Administration and are not considered rest breaks. The micromanagement and/or banning of bathroom breaks is generally frowned upon.

The Importance of Employee Breaks

Under federal law, lunch and coffee breaks are not required. (Yep, you read that correctly.) However, if an employer chooses to offer rest breaks, they are considered hours worked and should be paid.

Federal law aside, social norms in our culture dictate that employees usually get meal and rest breaks. Entitlement to these breaks is determined by the employee's role, exemption status (hourly or salary) and the number of hours worked.

In the absence of a federal mandate, employee break laws have largely been left to individual states.

Employee Break Laws by State

Currently only 20 states, plus Puerto Rico and Guam, have laws for the minimum meal break length for adult employees in the private sector. See an interactive map and full table of meal break requirements, broken down by state.  

Source: DOL Wage and Hour Division

If you can believe it, only 9 states have minimum paid rest break requirements. (Puerto Rico and Guam apparently decided to sit this one out.) See an interactive map and full table of rest break laws for adult employees in the private sector.

Source: DOL Wage and Hour Division

The Role of the Employer

Employers play a crucial role in shaping workplace culture. In addition to following the laws in the states where you reside, you also need to determine a rest and meal break policy that makes sense for you and your employees. These rules need to be communicated clearly and effectively, allowing for feedback when needed.

 Want another good read? Learn more about how to prepare for the new overtime rule that goes into effect December 1, 2016.  

About the Author

Michelle Mire

Blogmaster, content expert and marketing guru at Wagepoint, Michelle is having fun (seriously I am) extolling the virtues of small business payroll and generating articles with actionable advice for small businesses and startups. Michelle probably needs to get out a little more often.

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